Time waits for no attendee: different session lengths allow people to choose what works best for them. Photo Credit: Adobe stock/alice_photo
EventWell shares valuable insights on planning session and keynote
lengths to ensure an exceptional experience for all attendees.
Here are some key considerations:
Vary session lengths
Not all attendees have the same ability to sustain attention for long
periods. Consider offering a mix of session lengths to accommodate
different attention spans. While some individuals may thrive in longer
sessions, others may benefit from shorter, more focused bite size
sessions. Offering a variety of session lengths allows attendees to
choose what works best for them.
Breaks and rest times
Are you still only planning in a morning and afternoon coffee break
and lunch to your event agenda? If so, then this is so 2019! It is
important to provide regular breaks and rest periods throughout the
event. This allows attendees to recharge, process information, and
prevent mental fatigue.
Longer events should include scheduled breaks between sessions,
giving attendees time to relax, socialise (connect and talk about the
session they have just experienced), and rejuvenate. Shorter sessions
can also benefit from brief breaks to allow for a little mental
refreshment.
Interactive and engaging formats
To maintain engagement and accommodate different learning styles,
consider incorporating interactive elements into your sessions. This can
include group discussions, Q&A sessions, hands-on activities, or
interactive presentations.
By involving attendees actively, you enhance their focus and
participation, making the sessions more inclusive, enjoyable and
importantly, memorable.
Clear agenda and time management
Clearly communicate the session lengths and schedule in advance, let
your attendees see the programme and allow attendees to plan their time
and how they will navigate the event accordingly.
Stick to the designated time slots to respect attendees’ time and
attention. Effective time management ensures a smooth flow of the event
and prevents attendees from feeling overwhelmed or rushed.
Keynote speech considerations
Keynote speeches are often a highlight of events. When selecting
keynote speakers, consider their ability to deliver memorable and
engaging content within a reasonable time frame.
Longer keynotes should be captivating and dynamic to maintain
attendees’ interest. If a keynote is longer, consider incorporating
breaks or interactive elements to keep the audience engaged throughout.